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How Often Does Your Building Require Commercial HVAC Maintenance?

How Often Does Your Building Require Commercial HVAC Maintenance?

This seems like a pretty straight-forward question that has a specific answer. The truth is, just about every HVAC company out there will tell you should have your HVAC equipment serviced regularly. But, what does “regularly” mean, exactly? The answer is, that every building and HVAC unit is different and how often it should be scheduled for maintenance depends on several factors. Consider the following five points when determining how often your building requires commercial HVAC maintenance.

Age of Existing Equipment

In a perfect world, your building would have a top-of-the-line, new HVAC unit installed, which would require minimal maintenance. However, this is not always the case. Many buildings are equipped with an older unit. Regardless of the age, however, a good rule of thumb would be to have an HVAC professional service the unit at least twice a year. Ideally, this would be in the Spring and Fall, just before the heaviest demands will be put on the equipment. That said, older units may need additional servicing after the season to assure that it stays in good working order.

Demand on Cooling and Heating System

The more often you use your HVAC system, and the harder it works, the more often it will need to be serviced. The age and size of your building, materials it’s constructed from and how well it’s insulated all contribute to your unit’s efficiency. Other factors that determine the amount of demand are the number of people who use the space and how many hours a day it’s used. In addition, fluctuations in temperature outdoors can have a major impact on your unit. When faced with extremes for any of these factors, it may be wise to have your unit serviced more than twice a year to assure it’s in good working order.

Building Lease Requirements

Commercial building leases are full of requirements that must be met in order to fulfill the contract. Some items in a lease are meant to protect the property from reckless tenants, while others are intended to keep the building in good working order. Such is the case for HVAC equipment maintenance. You could be required to have the unit serviced annually, bi-annually, or even quarterly, depending on the landlord. Be sure to check your lease and schedule maintenance calls in advance to avoid voiding your lease, or incurring penalties.

Type of HVAC Equipment

Another factor that will determine how often you should schedule maintenance is the type of HVAC equipment that is being used. There are four basic types that are common; split systems, hybrid split systems, duct-free systems, and packaged systems. Split systems have multiple components, some indoors and come out. External components are exposed to the elements and may require more frequent maintenance than interior components. Rooftop units are also vulnerable to harsh weather, meaning they need a little extra TLC.

How Often Filters Get Dirty

Your HVAC system’s filters keep harmful dust, dander, and pollen from invading your building. When they get dirty, it reduces the amount of air that can flow through the system, thus making it work harder. Retail establishments, office buildings, housing complexes and other buildings that have a lot of foot traffic tend to require filter changes and other preventative maintenance often. This assures that the air quality inside the building remains at the highest possible levels, keeping employees and customers safer and healthier. Likewise, buildings that are used infrequently can go longer between filter changes.

Keeping your HVAC system well-maintained is the best way to guarantee that it continues to provide proper levels of heating and cooling. If you’re not sure how often your unit should be serviced, feel free to contact us. We will be happy to send out one of our highly trained HVAC experts to evaluate your building’s systems and we’ll recommend the most appropriate maintenance schedule for your system.

Give Comfort Time a call at (888)717-0772 for all your heating, cooling, ventilation, and refrigeration needs!
Our service area includes Downey, Hacienda Heights, La Habra, La Mirada, Norwalk, Pico Rivera, Santa Fe Springs, and Whittier.

What to Consider In a Commercial HVAC Maintenance Agreement

What to Consider In a Commercial HVAC Maintenance Agreement

An HVAC system often runs continuously in many facilities such as offices, retail stores, and restaurants. Providing comfort for patrons and employees is considered standard operating practice, and unlike lighting systems, an HVAC system will be left operating throughout non-usage periods to maintain a minimum temperature level. The optimum use of HVAC is to keep an optimum temperature level for comfort without wasting energy through over-heating or over-cooling. As long as the system is operating satisfactorily, it often goes unnoticed and unfortunately, without proper maintenance.

A typical HVAC system can account for up to 30% of a building’s energy consumption, so keeping it running efficiently can save money on energy costs. Each HVAC system is comprised of many different components; some require regular cleaning, while others need calibration to maintain optimum efficiency. Establishing a good relationship with a reputable commercial HVAC maintenance service can increase the life cycle of your equipment and decrease your utility bills.

Here is what to look for when considering an HVAC maintenance contract:

Priority Service – look for a company which agrees that part of a signed maintenance agreement includes prompt response to emergency HVAC issues with 24/7 customer service and access to a qualified technician. Under a maintenance contract, your business should receive priority consideration above non-member customers. Every minute that your equipment is down, your company is losing profit and employees are losing income; a professional HVAC firm recognizes their commitment to keeping your system running efficiently, at all times.

Regularly Scheduled Maintenance – can range from periodic safety checks to a monthly preventative maintenance program that does an AC and furnace check-up. Often the cost of filters and routine maintenance repairs are included in the agreement. For systems that are no longer under a factory warranty, regular maintenance can prevent costly repairs. A qualified service technician can also advise on whether a new system is necessary, compared to the cost of repair parts and labor.

Dedicated Service Technician – the best service to your equipment is provided by a technician who is familiar with its history and its workload. When the same technician services your HVAC system, a working relationship is established that provides improved customer service. The technician should also offer a full record of the service and repairs performed on your equipment at each visit.

Positive Customer Reviews – are used by many internet savvy consumers when deciding on product or service purchases. Don’t hesitate to run a Google search or read the customer testimonials provided on the company website. It’s pretty easy to recognize genuine customer feedback, versus contrived fluff. Authentic reviewers will share more details, such as how much money they saved or specific information concerning customer service interactions.

Peace of Mind Check-ups – is an alternative to entering in a maintenance agreement. These checkups usually occur twice a year, in the spring and right before winter. Keep in mind that two unfortunate truths exist concerning HVAC units: furnace flue gas can pose a danger to life and property, and the condensers and copper from outdoor AC units have been the target of vandalism and theft. Never hesitate to call an experienced HVAC company if you feel your system has been tampered with or if you smell the telltale scent of ‘rotten eggs,’ which indicates a gas leak.

Warranty Maintenance – Most HVAC equipment mandates that their warranty is upheld on the equipment only if a certified HVAC contractor regularly maintains it. Make sure you read your warranty, go through the registration process, find out if you must use original equipment manufacturer (OEM) parts and the proper records required to claim coverage.

Contact us to start your HVAC maintenance program today.

We provide service for:  

Downey, CA.
Norwalk, CA.
Hacienda Heights, CA.
La Habra, CA.
La Mirada, CA.
Santa Fe Springs, CA.
Whittier, CA

Professional Commercial HVAC Maintenance Saves Money Today and Tomorrow

Professional Commercial HVAC Maintenance Saves Money Today and Tomorrow

Commercial heating, ventilation, and air conditioning, or HVAC, units are among the most expensive operating aspects for businesses. While most units are designed to last up to thirty years, without proper maintenance, few make it beyond their first ten.

Improperly maintained systems consistently increase energy needs and inevitably lead to unexpected, costly repairs or even the need for total replacement. The lack of customer comfort and the inconvenience of emergency repairs turn business away, resulting in even more money lost.

The most effective strategy for protecting your business from these financially draining situations is to implement a comprehensive commercial HVAC maintenance program with Comfort Time Heating and Cooling. Regular inspections and preventive maintenance services improve the output of your system and reduce the possibility of sudden breakdowns while extending the life of the equipment.

Properly maintaining your business’s heating and cooling system provides more than just the correct temperature and humidity. You can take pride in the fact that your customers and employees are breathing cleaner air. A well-maintained system also supplies a consistent flow of fresh, filtered air that helps prevent offices and restaurants from filling with stale odors and overwhelming food scents.

Just as one HVAC system does not fit the needs of every structure, a one-size-fits-all maintenance program does not thoroughly protect you and your business. Comfort Time has the experience to understand that not every location and system is the same, so we provide a customized maintenance program to meet your particular needs. Some of the benefits of a unique Comfort Time service agreement include:

  • Service Technicians Dedicated to Your Location
  • Complete Maintenance Reports and Recommendations
  • Full-Service Log for All Units
  • Priority Emergency Repair Service
  • Maintenance Reminders for Scheduling Convenience
  • Regular inspections and maintenance ensure that your HVAC system is running at its best and uncovers small issues before they grow into massive problems.
  • Investigations also discover opportunities to upgrade as new options technologies emerge, further improving performance, reducing operating costs and extending the life of the entire system.
  • With technicians dedicated to your business, you can rest assured that inspections and services are performed by a qualified professional who is familiar with your system.

If emergency repairs are needed, customers with service agreements receive priority scheduling for faster service so you can get back to business quickly. Comfort Time also reminds you in advance of visits so you can schedule the best time for your business needs.

Comfort Time Heating and Cooling services over four-hundred units in Los Angeles and Orange County and specializes in HVAC service and repair for offices and restaurants. Some of our satisfied customers include:

Popeye’s
Norms
Subway
Boston Market
Wendy’s
Denny’s
Waba Grill
Ikea

With typical HVAC repair costs running into the thousands and replacements far higher, a maintenance program from Comfort Time not only protects your investment, it also protects your peace of mind. You can rest assured and focus on your business knowing that your HVAC needs are monitored and maintained by certified professionals. Comfort Time is fully bonded, licensed and insured for your protection and one of the few companies in the area with the York Certified Comfort Expert distinction.

Comfort Time Heating and Cooling provide unmatched comfort to a host of locations throughout Orange County:

Downey, CA.
Norwalk, CA.
Hacienda Heights, CA.
La Habra, CA.
La Mirada, CA.
Santa Fe Springs, CA.
Whittier, CA

Contact us today for a consultation or just for general information. If you prefer, you can request service online through our website, and one of our dedicated team members will contact you within fifteen minutes. You can also email us with questions, and you can give us a call anytime.